We all know that when an idea is presented in front of others, paying attention to the audience is the most critical asset. Avoiding distractions and showing confidence are essential aspects for everything to go well. However, those who know how to present a project clearly must be taken so that everything is well tied.
How To Present A Project, Step By Step
Some simple steps usually give good results in the presentation of any initiative. To know how to present a project, you only need to attend to these best practices:
- Explain the reason for the meeting and the objectives for the project. It may be relevant to talk about the general project management process, the scope of the initiative and the resources available to bring it to fruition, paying particular attention to the human factor.
- Specify key points. The deliverables of the project are one of them, and, therefore, it is advisable to review them and mention all the factors that may influence them. Talking about these details now will help prevent customers from pushing and looking for unrealistic deadlines in the future. It may be a good idea to share examples of previously completed projects or similar deliverables from other projects and explain what you intend to do (and what not to do) and how they relate to other project decisions and deliverables.
- Define the keys for project approval. Not only is it important to agree on what is considered successful and completed work, but it can also be the ideal time to set expectations for feedback.
- Make mention of limitations, dependencies and adjustments. They are constant to all initiatives and, therefore, it is interesting to put them in common to act with transparency. Specifying what has been predicted, listening to the audience’s point of view (even more relevant when it comes to customers), and speaking clearly about what they expect of each other facilitates as realistic an approach as possible. Those who know how to present a project and have experience in this type of exhibition understand that this step can be decisive for the relationship between the interested parties.
- Build a bond based on closeness. At the end of the presentation, and before the doubts and consultations phase, it is appropriate to humanize the initiative by bringing part of the audience closer to the people who are doing the work. You can talk about the points discussed internally as a team and how some decisions have been made. It is precious to show the human side of the process, especially when looking for an excellent long-term relationship.
At first, it may seem challenging to defend an initiative to investors or clients, and it can be difficult to be transparent about management, resource, or decision-making issues. However, those who know how to present a project are certain that there is a lot of work behind planning any initiative, so talking about the details to make sure everyone is comfortable with it should be very important to the parties.